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How can I add someone to an Outlook meeting without …

Computers and Technology Questions

How can I add someone to an Outlook meeting without notifying everyone?

Short Answer

To add a new attendee to a meeting in Outlook, open the meeting invite from your calendar, enter the new attendee’s email in the ‘To’ field, and then send the update only to the new attendee by selecting the appropriate option before sending.

Step-by-Step Solution

Step 1: Open the Meeting Invite

To begin, navigate to your Outlook calendar and locate the relevant meeting invite that you wish to modify. Double-click on the event to open it. This is crucial as it allows you to access the list of current attendees and make the necessary changes.

Step 2: Add the New Attendee

Once the meeting invite is open, find the ‘To’ or ‘Scheduling Assist’ button. Click on it to display the list of current attendees. Here, you will enter the new attendee’s email address directly into the ‘To’ field, ensuring that the existing attendees remain unchanged.

Step 3: Send the Update Selectively

After adding the new attendee’s email, click on the ‘Send’ button. A pop-up will appear, allowing you to choose specific sending options. Make sure to select ‘Send updates only to added or deleted attendees’. This way, only the newly added attendee will receive a notification, while current participants will not be disturbed.

Related Concepts

Outlook Calendar

A scheduling feature in microsoft outlook that allows users to organize and manage appointments, meetings, and events.

Meeting Invite

A digital invitation sent through email to schedule a meeting or event, typically containing details such as date, time, location, and attendees.

Attendee Management

The process of adding, removing, or modifying the list of participants in a meeting invite, ensuring that all relevant individuals are included in the communication.