Short Answer 
To write an effective letter to the local government about deteriorating road conditions, start with appropriate formatting, including your details and the subject line. Clearly describe the issues, mentioning specific problematic roads and their consequences, and propose actionable solutions while expressing your willingness to collaborate and follow up.
Step 1: Format Your Letter Appropriately
Begin your letter with the proper formatting to ensure it is professional. Include your personal information at the top, consisting of your Name, Address, Email, and Phone Number. Follow this by the date and then the chairman’s details, such as their Name and Local Government Office Address. Clearly state the subject as ‘Urgent Attention Required for the Deteriorating Road Conditions in [Your Area]’.
Step 2: Describe the Issue Clearly
In the main body of your letter, articulate your concerns regarding the condition of the roads. Specify the names of the most affected roads and describe the problems including potholes, cracks, and safety hazards. Highlight the consequences of these problems, like increased vehicle maintenance costs, risks to emergency services, and negative impacts on local businesses.
Step 3: Propose Solutions and Follow Up
Conclude your letter by proposing actionable solutions that the local government can undertake, such as conducting an assessment of the roads, prioritizing repairs, and engaging with the community. Offer your willingness to work with the government and residents towards a solution. Finally, express your hope for prompt attention to this matter and indicate your readiness to follow up via a phone call or visit.