Short Answer 
To write a justification letter for a late submission, start with a sincere apology acknowledging the importance of timely submissions, provide a valid reason for the delay, and conclude by assuring the recipient of your commitment to submitting the documents promptly. Emphasize transparency, and express gratitude for their understanding throughout the process.
Step 1: Begin with a Polite Apology
Start your justification letter by expressing your regret for the late submission. A polite opening sets a respectful tone for the communication. Make sure to include:
- Your sincere apology for the inconvenience caused.
- A brief statement indicating that you understand the importance of timely submission.
- Your intention to communicate the reason for the delay clearly.
Step 2: Provide a Valid Explanation
In this section, include a clear and concise explanation for the reason behind the delayed submission. Being transparent helps to establish trust. Consider mentioning:
- Unforeseen circumstances that impacted your ability to submit on time.
- Any personal emergencies or technical challenges you faced.
- Possibly a miscommunication that contributed to the delay.
Step 3: Assurance of Timely Submission
Conclude your letter by assuring the recipient that you are taking steps to address the issue and will submit the documents promptly. This reassures them of your commitment. Include:
- A statement that you are working diligently to complete the necessary documents.
- Your commitment to submit the documents as soon as possible.
- Another expression of gratitude for their patience and understanding.