How can you add a participant…

Computers and Technology Questions

How can you add a participant to an Outlook meeting without notifying everyone?

Short Answer

To add a new attendee to a meeting in Outlook, open the meeting invite, enter the new attendee’s email in the ‘To’ field without removing existing participants, and then send updates only to those who were added or deleted.

Step-by-Step Solution

Step 1: Open the Meeting Invite

Begin by locating and opening the specific meeting invite in your Outlook calendar. This is the meeting for which you want to add a new attendee. Ensuring you have the right meeting is crucial to proceed without discrepancies.

Step 2: Add the New Attendee

Next, click on the ‘To’ or ‘Scheduling Assistant’ button to view the current list of attendees. Here, you can directly enter the new attendee’s email address into the ‘To’ field. Be careful not to remove any existing participants; just append the new email.

Step 3: Send Updates Appropriately

Before finalizing your changes, click ‘Send.’ A pop-up will appear with several options. It is essential to choose the ‘Send updates only to added or deleted attendees’ option. This ensures that only the newly added attendee receives the update, preventing unnecessary notifications to other participants.

Related Concepts

Meeting invite

A digital notification or calendar entry that contains details about a scheduled meeting, including the time, date, and participants involved.

New attendee

A person being added to an existing meeting invite who was not part of the original list of participants.

Send updates

The process of notifying participants about changes made to the meeting details, which can be tailored to include specific recipients based on the modifications made.

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